Rental Agreement / Code of Conduct
Rental Agreement for
The HALL at the Russian River
20347 Hwy. 116, Monte Rio, Ca. 95462
The parties to this Rental Agreement agree to the following:
The Rent consideration shall be $_____ per day,$______ per week, month (circle one) paid 4 weeks in advance. Cancellations must be made at least 2 weeks in advance or 50% of Rent is forfeited.
Additional Rehearsal Time rates are an additional $30 per day.
The date/s for using The HALL: ______________________________________________;
Times are 11:00 AM to 11:00 PM for each day rented;
Box Office shall be the responsibility of the Renter; The House Management shall be the responsibility of the Owners of The HALL;
Owners shall reserve the exclusive right for sale of concessions; Renter shall pay for Beer & Wine License if Renter wishes Owners to offer same.
Renter shall practice due diligence in keeping order back stage with all participants at all times and vacate the premises clean of debris and any other personal property.
All Renters have received and read a copy of the Code of Conduct and Release of Liability and hereby agree to abide by all their terms or forfeit all deposits and rents if not observed.
Renter Signature Renter Signature
Renter Signature Renter Signature
Renter Signature Renter Signature
Code of Conduct for
The HALL At the Russian River
Welcome to The HALL at the Russian River.
In order to uphold the Principles and Precepts upon which The HALL at the Russian River is founded, the Owners deem it of the utmost importance to offer the opportunities to the Community at large to participate in the activities of theatre production in all its aspects and many other community activities. To this end, the Owners feels that these Principles must be protected by all participants for their personal enjoyment, for the enjoyment of all other participants, and of the entire community. Therefore, the Owners require all participants to seriously adhere to the Code of Conduct set forth here.
We are very serious about the professional quality of our theatre. We treat everyone, be it guests or volunteers, with kindness and respect. We expect you to do the same. So be prepared to do your best. This is all we ask. If you are an amateur, we don’t expect you to have a professional quality performance. However, we want to give you the best opportunity to do well and learn the craft. Just be ready, respect the art of the theatre, and have a good time.
We therefore expect every guest who rents The HALL at the Russian River to read and follow these guidelines. If any of these rules are not followed, it will result in dismissal at the discretion of the Owners. Kindly acknowledge receipt, understanding, and agreement to this Code of Conduct on the attached roster. Thank you, and we hope your participation and contributions will be your reward for you and your community at large.
1- BE COURTEOUS to everyone inside and outside the theatre building at all times. Your behavior in connection with The HALL at the Russian River is a reflection on the Owners in general and will be the measure by which we will all be judged by the community at large.
2- Your participation is a privilege, not a right. You must make every effort to show willingness to INPROVE YOUR SKILLS and hone your talents. This will require WILLINGNESS to learn from others in charge of a project at all times. (i.e.: Stage Manager, Director, House Manager, Designer, Technical Director.)
3- BE ON TIME at all times to rehearsals, performances, and all support activities like fundraisers and meetings that will advance the interests of the Company and the Art it represents. ACTORS must check in with the Stage Manager one hour prior to every performance. NO TARDINESS will be tolerated.
4- RESPECT yourself and others will respect you.
5- Leave your PERSONAL BAGGAGE and YOUR EGO outside the theatre space at all times. Treat the time and space you share with others as you practice your art as a sacred temple for creativity only and only as a TEAM member.
6- Do NOT GOSSIP or engage in arguments. This includes e-mails and phone calls about others’ behavior. Defamation of character or discrediting fellow volunteers is cause for immediate dismissal. ALL issues and disagreements must be presented only to the Director, Stage Manager, or Owners of the theatre, IN THAT ORDER.
7- Use of ALCOHOL AND/OR DRUGS while working on ANY project in the theatre is strictly prohibited and will be cause for immediate dismissal.
8- Only an authorized Director or Stage Manger, or Owner/s of the theatre may ask you to purchase an item on behalf of the theatre. It is imperative that you submit your RECEIPT/S to that person as soon as you deliver the item in order to be refunded promptly. Any receipt past the deadline established by a notice of the Treasurer will not be honored and will be considered a tax-deductible donation to the theatre by you.
9- ALL ACTORS must be fully responsible for their costumes and props, and for the TIDINESS AND CLEANLINESS of their dressing rooms and the Green Room at all times. Any damage or loss of items issued to you or damage to any part of the HALL must be paid for by the person responsible and may also be reason for dismissal if not honored.
10- NO RESERVED SEATING is allowed in the Theatre. Seating is by first come first serve basis only. If any of your guests break the House rules or cause a disturbance, they will be asked to leave immediately.
12- NO RECORDING OR PHOTOGRAPHY without prior permission from the Director, Stage Manager, or Theatre Owners. NO CELLPHONE use or conversations during rehearsals or performance is allowed. Except for communicating with the Stage Manager or Director, all conversations must take place outside the theatre space during those times.
13- Performing ANY activities in The HALL under the influence of alcohol or ANY other substances shall result in IMMEDIATE DISMISSAL and LOSS OF ALL RENTS.
Signature of Party’s Representative:________________________________________
RELEASE AND WAIVER OF LIABILITY AGREEMENT
I/WE, _____________________________________, acknowledge that I/we have voluntarily applied to participate in the following activities at The HALL at the Russian River:
I/we AM/are AWARE THAT THESE ACTIVITIES MAY BE HAZARDOUS ACTIVITIES. I/Wwe AM/ARE VOLUNARILY PARTICIPATING INTHESE ACTIVITIES WITH KNOWLWDGE OF THE DANGER INVOLVED,
AGREE TO ASSUME ANY AND ALL RISKS OF BODILY INJURY, DEATH, OR
PORPERTY DAMAGE, WHETHER THOSE RISKS ARE KNOWN OR UNKNOWN. FURTHERMORE, I/we HEREBY AFFIRM THAT I/we WILL BE RESPONSIBLE FOR ANY AND ALL MINORS INVOLVED IN MY/our PROJECT AT THE HALL, AND HAVE SUPPLIED OWNERS WITH LIABILITY INSURANCE TO COVER ALL DAMAGES TO ANY PARTICIPANTS OR AUDIENCE MEMBERS IN THIS PROJECT.
I/we verify this statement by placing my initials here:____;____;____;____;____;____.
Parent’s or guardian’s initials (if under 18 years of age):_________
As consideration for being permitted by the Owners of Russian River HALL, the Management of The HALL, and any Lessor of the Premises, to participate in these activities and use the Theatre facilities, I/we, forever release the HALL, its Owners, the Management, the Lessor, any Theatre Company affiliated organization, and their respective directors, officers, employees, volunteers, agents, contractors, and representatives (collectively “Releasees”) from any and all actions, claims, or demands that I/we, my/our assignees, heirs, distributes, guardians, next of kin, spouse/s, and legal representative/s now have, or may have in the future, for injury, death, or property damage, related to (i) my/our participation in these activities, (ii) the negligence or other acts, whether directly connected to these activities or not, and however caused, by any Releasee, or (iii) the condition of the premises where these activities occur, or whether or not I/we am then participating in theses activities. I/we also agree that, I/we, my/our assignees, heirs, distributees, guardians, next of kin, spouse/s, and legal representative/s will not make a claim against, sue, or attach the property of any Releasee in connection with any of the matters covered by the foregoing release.
I/WE HAVE CAREFULLY READ THIS AGREEMENT AND FULLY UNDERSTAND ITS CONTENTS. I/WE AM/ARE AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF/OURSELVES AND THE OWNERS OF THE PREMISES, THE MANAGEMENT, AND THE LESSOR, AND SIGN IT OF MY/OWN OWN FREE WILL.
If signed by Parent or Guardian: I verify that the dangers of the activities and the significance of this Release and Waiver were explained to the Participant and that the Participant understood them.
Executed at_____________________, California on ____________________________
PARTICIPANT/RELEASOR PARENT OR GUARDIAN
IF YOU ARE UNDER 18 YEARS OF AGE, YOU AND YOUR PARENT OR GUARDIAN MUST SIGN AND INITIAL THIS FORM WHERE INDICATED.